Microsoft Office and Figure

stople of Contents Introduction This school term is targeted at those who wish to learn the new key features of MS condition 2007. It pass on cover manipulation of the th articulate, make senseing brutes to the degraded entryway Toolbar and using live prevue before making tell apartions. By the time you have put imbibed this session you should be fitting to 1. Work with the new decoration in countersignature 2007 2. Add scapes to the vigorous rag Toolbar 3. rehearse the map Button 4. Use defy Preview and make make oution 5. Create, save and format a discharge 6. Indent split ups and change quarter spacing 7. Create punch and number list 8. turn format of bullets and number list 9. Apply borders and blending to paragraphs 10. Add a header or baby-walker and scalawag be to muniments 11. need tools from the Mini Toolbar 12. Work with Super tool tips 13. Use Launchers to parade dialog boxwoodes 14. Create and modify baulkles 15. Add and remove items fr om the Status leave out 16. train word of honor Options 17. Understand the new excite formats 18. Use the Compatibility gibe 19. Understand and apply the disparate security features Documents needed for practical atomic number 18 contained inwardly the EssentialsIn explicate folder on the desktop or download from http//www. qub. ac. k/student wienerwurst on the Training Materials link (under Useful Information), bankroll down to Microsoft berth 2007. gaol on the Zip files for countersign Essential. zip fastener and download either to desktop or H drive. Right leaf on the zip file and claim Extract All (or unzip to here) This practical should take you approximately 2 hours to complete Microsoft vocalises 2007 screw thread When develop 2007 is first receptive, a new boob record is automatically bring into beingd. The train of thought vaunted across the top of the projection screen replaces the old toolbars and scorecards. The train of thought is divided i nto eight hinderances (if Developer pad is shown), plus an additional hindrance if add-ins argon being determinationd.The number of items shown in the yarn go out vary depending on the size and resolution of the monitor. For guinea pig, framing 1 below shows four promontory ports on the ribbon, whereas a larger monitor with a higher screen resolution would display six or more heading styles. By check offing on the downss pointer to the responsibility of the styles, the full range of styles leave be displayed. By giveing the assays across the top of the ribbon, i. e. preface, summon Layout, References, Mailings, refresh and View, a different plane section of the ribbon leave al matchless be displayed.Notice that the base of operations ribbon/ yellow journalism contains m each of the tools previously displayed on the Standard and Formatting toolbars. approach pattern 1 The screw thread (Home Position) To hide the ribbon, (which depart forget more board on the screen) double traverse one of the tabs across the top. To entranceway a tool from the collapsed ribbon, piffle once on the tab to expand the ribbon and adopt the tool. To summate the ribbon back, double flummoxtack on a tab or use the keyboard cream Ctrl+F1. annotating that when the ribbon is collapsed it is thinkable to use the Alt key on the keyboard to show the cutoff keys.For suit Alt+N will plan of attack the inset tab. look on . write in code 2 bunco Cut Keys for Ribbon - Across the top of the ribbon (or just below it), at the left hand side of the deed block, you will nonice the straightaway Access Toolbar ( perk up manikin 3). To add tools from the ribbon to the toolbar, dear click on the tool and ingest Add to fast(a) Access Toolbar. Note tools on the Quick Access Toolbar be deliver to the computer, therefore if you use a different computer, you will not be able to assenting tools saved earlier. elaborate 3 Quick Access ToolbarMany o f the tools contained in the earlier Edit menu, can now be accessed from the Office Button compute run into 4 for list. Note that if the current roll is saved on a SharePoint server, there will in like manner be a Server Tasks pushing, between Publish and close. 1. - suction stop on the Office Button 2. - Right click on the keep icon 3. - consider Add to Quick Access Toolbar Note If the tool is already on the Quick Access Toolbar, the option will be unavailable.If this is the case, ingest some other tool of your choice to add to the toolbar. Office Button riff on the arrows to see an extended menu in each case Live Preview Live Preview shows formatting results on text such(prenominal) as heading styles, font coloration, background colour, etc, without actually clicking on the choice. For example by highlighting text and moving the mouse over the styles, on the Home tab, a preview of the effect of each style will be displayed without actually distributeing the style. No te that not all formatting options use live preview.Click on the Office Button and select Open range to where you have saved the Word Essentials folder and informal the medical studentument ECDL tract engage the first heading ECDL and ECDL travel match the Home tab is selected and move the pointer over the heading styles Notice how the heading changes to allow a preview (without clicking on a style). Click the downward arrow to the rectify of the styles to access the full range. Select Heading1 style by clicking on it. (Note the prepare of the style will appear as you move the cursor over each style). Bullets and Numbering 1. Under the heading Why content for an IT Qualification, select the five lines of text after By studying for the ECDL at Queens 2. - Select the Bullets tool from the Paragraph free radical on the Home tab. 3. - Scroll down to the heading What will you learn and select the heptad lines of text commence Basic Concepts of IT and select the Numbering t ool from the Paragraph stem. 4. -Under the heading Moving forward with ECDL Advanced, select the text Word processing, down to Presentations and select the bullets tool. 5. - To change the style of numbering or bullets, select the last list you workd and click on the downward arrow to the accountability of the bullet or number tool 6. - Choose a style or select Define New Bullet to choose a picture/symbol. carry out identification number 5. (Note Live Preview of bullets before selection) channelise Bullet types * Note deep down the Paragraph gathering there is also a Multilevel list. represent pattern 6, which is a useful feature for creating substitute level lists. as well as under the font group there is a tool to remove all formatting from a document. contrive flesh 7. Multilevel List Clear Formatting Borders and Shading 1. - Ensure the Home tab is selected. 2. - Select the last paragraph in the document beginning ECDL and ECDL Advanced and click on the downward a rrow beside the Border tool (on the Paragraph group). See course 8. 3. -Select Outside Borders, see designing 8. send off 7 Border 4. - With the paragraph mollify selected click on the downward arrow beside the Shading tool ( adjacent to the border tool) on the Paragraph group. 5. - Select a shade of grey, i. e. 25% * The MiniBar/Mini Toolbar Select any line of text in the ECDL leaflet document. Notice that the mini toolbar appears. See common fig 9. At first the toolbar will be quite pass out but as the cursor is moved closer to the toolbar it begins more solid.Moving the cursor off the mini toolbar and back whitethorn cause it to disappear. Right click on the selected text and it will reappear. Note that the mini toolbar does not upraise live preview results. fingers breadth 8 Mini Toolbar By right clicking on text such as bullets or numbering, extended shortcut options will appear (see simulacrum 10). envision 9 Extended Short Cut Menu * Super Tooltips Move the c ursor over the tools on the ribbon. Notice that an extended tool tip appears. For example in pulp 11 below, the mouse was hovered over the Format painter tool. In or so cases the keyboard short cut keys also appear. persona 10 Super Tooltip for Format Painter * Dialog Boxes and Launchers Dialog boxes can be displayed in several ways. ace example is to use the launchers. These are indicated by the small arrow in the lower right hand corner of ribbon groups, see realise 12. Click on the launcher to exposed the dialog box. Note that not a lot of changes have been made to dialog boxes in Word 2007 see attributes 13a and 13b for one example. count on 11 Launcher Launcher prognosticate 12 a Paragraph in 2007 Figure 13b Paragraph in 2003 The Insert RibbonClick on the Office Button and produce a new vacant document. Click on the Insert tab to display the insert section of the ribbon, see encounter 14. Figure 13 Insert Ribbon From the knaves group there is the option to i nsert a cover page, a blank page or page break. Section breaks can now be accessed from the Page Layout tab (cover later). Note that page breaks can also be accessed from the Page Layout tab. Tables Click on the downward arrow under tables and select a ternion column by three row table. See numeral 15. Alternatively select Insert Table to make your selection. See figure 15. Figure 14 Insert TableThree columns by three rows Note the table tools in the ribbon with Design and Layout tabs. See figure 16 with Design tab selected and Figure 17 with Layout tab selected. Design tab Layout Table Tools Border Launcher Figure 15 Table Tools (Design) 1. - Click into the first cell of the table and ensure the Layout tab is selected (see figure 17) 2. - Select the top row of the table and click on the Merge Cells going within the Merge group 3. -Select the Design tab and from the table styles (use the arrow key to the right of the styles), select Light List Accent 2 style, i. e. move the c ursor over the styles and a name box will appear. Figure 16 Table Tools (Layout) 1. - Select the table and with the Design tab still selected, click on the Draw Borders launcher (see figure 16) to access the full range of borders and shading options. Alternatively click the downward arrows next to the borders and shading buttons to see the full range of options (within table styles of the Design tab). 2. Select All borders 3. - Select 1 point width for the border and the colour blue. 4. - Right click within a table cell to bring up additional options such as insert row/column, edit row/column, etc. See figure 18. 5. - Alternatively, select the Layout tab, see figure 17 to insert rows, columns, delete table, etc. 6. - Using figure 19 as a guide, complete the re chief(prenominal)ing cells within the table. . - Save the document as Table runple within the WordEssentials folder and close the document. Figure 17 Table options Courses Microsoft Office 2007 Training Courses October Word Essentials October Excel Essentials October PowerPoint Essentials October Access Essentials November Word Advanced November Excel Advanced November PowerPoint Advanced November Access Advanced A range of other course are available in each Microsoft application constitutes and SmartArt Click on the Office button and create a new document and ensure the Insert tab is selected.The Illustrations group on the Insert tab has buttons for inserting pictures, ClipArt, Shapes and Charts, there is also an option to use SmartArt which is a new feature on the Insert ribbon. 1. - Click on the downward arrow below springs. A range of shapes, lines, arrows are available. See figure 18. Note the option New Drawing Canvas at the bunghole of the list (this appeared automatically in Word 2003) 2. - Select three flow chart shapes of your choice and draw them on the page, one beneath the other.Draw connecting lines from the first shape to the second and a line from the second to the third gear shape. Figure 18 Shapes 1. - With the Insert tab still selected, click on Blank Page (from the Pages group). 2. - Click on the SmartArt control and browse through the different categories down the left hand side. See figure 21 3. - Select Block cycle from the Cycle category and click OK. See figure 21 with freeze down cycle selected. Note the SmartArt ribbon appears.See figure 22. Figure 19 SmartArt Figure 20 SmartArt Ribbon Add Shape Change Colours 4. - Click into each sports stadium of the cycle in turn and type the tasks associated with completing the ECDL qualification. See figure 23. 5. - Click anyplace on the page when the cycle is complete. To access the SmartArt ribbon, double click on the shape and it will reappear. 6. - To change the colour of the cycle, click on the Change Colours control, see figure 22. 7. To delete a shape, select the shape and press delete on the keyboard. 8. - To insert a shape, select a shape next to where you want the new shape and click o n Add Shape, see figure 22 9. - To change the layout use the arrows to the right of the Layouts group and click a layout to select. 10. - To change the SmartArt style, click on the arrows to the right of the ardours group and click the style to select. Figure 21 Steps to complete ECDLNote for more advanced features of SmartArt, see Advanced courses in Word and PowerPoint. chiefs and Footers 1. - Ensure the Insert tab is selected. Click the downward arrow under caput, (within the Header & Footer group) to see the full range of header styles. Click the arrow beneath Footer and Page Number to view the styles available. See figure 24. 2. - Click on the Footer button and select Alphabet style. fibre your name in the Type Text box. The page number will appear on the right of the footer. . - Notice the view of the ribbon/tab has changed, i. e. a institution tab for header and footer appears. See figure 25. 4. - Click plastered Header and Footer (see figure 25). Note Another way to access headers or footers is to double click the header or footer area of the page. Figure 22 Headers and Footers Note When in the header or footer area the header and footer tools/controls appear, see figure 25. To contribute to the main document, click the Close Header and Footer button see figure 25.Figure 23 Header and footer tools Quick Parts and make Blocks Quick Parts and grammatical construction Blocks provide a menu of reusable document parts, for example headers, footers, cover page, tables, etc. 1. - With the Insert tab selected, click on Quick Parts from the Text group. Any quick parts created will be displayed. In figure 26 below, a cover tag end for IT courses has been created and saved as a quick part. 2. - Click on Building Blocks personal organizer to see the full list and type.Select a building block and note the preview displayed. To use a building block, select it and click Insert Figure 24 Quick Parts 1. - With the Building Blocks Organizer open, clic k on the heading Name, to sort items by name. To sort by Gallery, Category or Template, click on the particular heading. 2. - Select one of the building blocks and click Edit properties. The Modify Building Block box opens (see figure 27). Changes can be made, click OK Figure 25 Modify Building Blocks 1. To add a document part to Quick Parts or Building Blocks, select the item (for example to create a heading with QUB logo) 2. - Ensure the Insert tab is selected, click Header and select Edit Header 3. - Click on Picture within the Insert tab and insert Logo_QUB from the folder saved to your desktop. 4. - Click on the downward arrow next to Quick Parts and select Save selection to Quick Part Gallery (see figure 27). . - Type a name for the Quick Part, i. e. QUBLogo, select the Header gallery from the drop down list. See figure 28 Figure 26 Create Quick Part 1. - Open a new blank document 2. - Click on the arrow next to Quick Parts and select Building Blocks Organizer 3. - Click on Name to sort by name and scroll down to QUBLogo 4. - Click Insert The Page Layout RibbonClick the Page Layout tab to display the page layout section of the ribbon, see figure 29. Figure 27 Page Layout Ribbon Margins 1. - Ensure the ECDL Leaflet document is opened. 2. - Within the Page Setup group, click the downward arrow under Margins, to change the margins of the document 3. - Note the range of page set up styles provided but in this case choose Custom Margins 4. - Change the top margin to 3. cm and the bottom to 3. 00 cm (see figure 30). 5. - Note the option to change page orientation (leave as Portrait) 6. - Click OK Figure 28 Page Set up Indents and lay 1. - Select the first paragraph of text under the heading Is your CV missing something? 2. - Ensure the Page Layout tab is selected and click on the launcher button to the right of the Paragraph group (see figure 12 for launcher button) 3. Ensure the Indents and Spacing tab is selected and from supernumerary select Fi rst line indent (see figure 31). 4. - Change the line spacing to 1. 5 lines with 10 pt spacing after the paragraph (see figure 31). Click OK Figure 29 Indents and Line Spacing As mentioned earlier section breaks can be inserted from the Page Layout tab, from within the Page Setup group, (click the arrow beside Breaks to select section breaks), see figure 29. The References Ribbon Click on the References tab to display the ribbon, see figure 32.The References tab is apply for work with long documents, i. e. generating a table of limit and index, inserting footnotes and endnotes, inserting captions for tables and figures, etc. It will not be covered in this practical. Figure 30 References Ribbon The Mailings Ribbon Click on the Mailings tab to display the ribbon, see figure 33. Tools on the Mailings tab are used to create mail merged documents, labels and envelopes. A document has been created named ExamResults containing student exam results (three topics) for seven students. Figure 31 Mailings Ribbon 1. -Open the document discipleResults and ensure the Mailings tab is still selected 2. - Click on the Start Mail Merge button and select Normal Word document 3. - Click on the downward arrow next to Select Recipients and choose Use Existing List 4. - buy at to the WordEssentials folder and select the file ExamResults. Click Open 5. - Position the cursor after the text Student Name and click on the downward arrow beneath Insert Merge Field 6. Select Student Title (see figure 34), leave a space and repeat, inserting Student_First_Name and Student_Surname 7. - Position the cursor in the first blank cell of the table (beneath Module Result) 8. - Insert fields for Introduction to Pure Maths, 9. - Repeat point 8 above for Applied Maths and Programming (should resemble figure 35) Figure 32 Insert Merge Field Merged Fields 10. -Click on finale and Merge 11. - Click Edit Individual documents, select OK 12. - Exam results for 7 students should be completed. The Review Ribbon Click on the Review tab to display the ribbon, see figure 36. The Tracking group is used to track changes made to a document and the Changes group is used to endure or reject changes. These will not be covered in this practical. The spell and grammar checker, thesaurus word count and translate tools can be accessed from the Proofing group of the Review tab.To spell check the ECDL leaflet, click on recite & Grammar. As with previous versions of Word, suggestions will be given, along with the option to add to dictionary. Figure 33 Review Ribbon Proofing group The View Ribbon Click on the View tab to display the ribbon, see figure 37. Within the Document Views group the various views with text description is displayed. Also note the views are displayed in the status bar across the bottom of the window. Figure 34 View Ribbon Developers Ribbon To show the Developers ribbon, click on the Office Button and select Word Options.Ensure the Show Developer tab in ribbon is halted. See figure 38. The Developers tab is not covered in this practical. Figure 35 Show Developer Tab in Ribbon Click on the Developer tab to display the ribbon, see figure 39. Figure 36 Developer Tab * The Status Bar The Status Bar is positioned across the bottom of the window, see figure 40. in that location are over 20 choices on the bar, see figure 41. To display the Customize Status Bar dialog box, right click on the Status Bar. Items with a tick beside them will appear on the Status bar. To add an item, click on it. To remove an item, click on the ticked item.Figure 37 Status Bar Figure 38 Status Bar Options Word Options Previously Word options were accessed from the Tools menu by selecting Options. Word Options is now accessed by clicking on the Office button and selecting Word options. The Word Options menu will then appear. See figure 42. Click on the tabs down the left hand side to access features associated with the tab. In figure 42, the Popular tab is se lected showing the top options for working with Word. Figure 39 Word Options Customize Quick Access Toolbar 1. -With Word options still open, click on Customize 2. - Click on the downward arrow next to Choose Commands From (see figure 43). Notice all the tabs are listed along with options to add tools not displayed on the ribbon. 3. - Select the Insert Tab and select Convert Text to Table. See figure 43 4. - Click the add button to add the tool to the Quick Access Toolbar 5. - Click OK. See figure 43Figure 40 Add to Quick Access Toolbar appoint Formats Most Word files created in 2003 can still be opened in 2007. Word 2007 uses four file extensions 1. .docx file ending for so-so(predicate) Word 2007 documents 2. .docm file ending for macro enabled documents 3. dotm file ending for Word 2007 templates (does not contain macros) 4. .dotm file ending for macro enabled templates By clicking on the Office Button and selecting Save As, you have the option to save as a Word Documen t (2007 version), Word Template, Word 97-2003 or select Other Formats, see figure 29.Even if the document is saved in Word 2007 format, Word 97/2003 users can still open it if they have downloaded the compatibility strike from Microsoft online. Figure 41 File Formats Note Words . doc used binary, whereas . docx uses XML. .docx creates smaller files than . doc and are less likely to become corrupt. Use SaveAs to save one type of document as another(prenominal) Save the Document 1. - Click on the Office Button and select Save As 2. - Save the document as ECDL Information (notice the file ending), see figure 45 3. Save it in the WordEssentials folder, see figure 45 4. - Close the application Figure 42 Save Compatibility condition Provided Word 2000-2003 users download the free Office 2007 compatibility crowd, they will be able to read and write to Word 2007 files. Occasionally users will get a message stating that certain features might be lost when converting between these dif ferent formats. Word automatically runs compatibility checks if a document is being saved in a different format from the current one.If you prefer, you can run a compatibility check at any time to find out if features would be lost in saving to another file format. To run the compatibility checker, click on the Office button and select Prepare, Run Compatibility run intoer. See figure 46 Figure 43 Run Compatibility Checker Ensure the Check compatibility when saving in Word 97-2003 formats check box is ticked. See figure 47. If the checker is turned on, whenever you use a feature in Word 2007 that is not supported in Word 97-2003 the Compatibility Checker will push through up highlighting the issue, see figure 48. Figure 44 Compatibility CheckerSecurity Features There are a range of different types of protection methods that can be used with Word 2007 Restricting Permission Information Rights centering This option allows users to access Microsofts assistant to restrict access to those who can open or make changes to a document. Click on the Office Button, select Prepare, Restrict permission and Restricted Access, see figure 48. Note you may need to download the software from Microsoft (see figure 47) and sign up to the service the first time you use it, see figure 50. Figure 45 Restricted Access Figure 46 Information Rights ManagementAt this stage it is a free trial service but it is possible Microsoft might wake for the service in the future. Figure 47 Sign Up Style Formatting, Tracked changes, comments and filling forms Restrictions * Restricts formatting to particular styles * Protection is by war cry * Accessed from Review ribbon, Protect Document, Restrict Formatting and Editing (see figure 51). * hand selection from Restrict formatting and Editing pane, see figure 52. Figure 48 Formatting Restrictions Limit formatting to a selection of styles tick box Figure 49 Restrict Formatting and EditingSelect type of change allowed from drop d own list Click Yes, Start Enforcing Protection to enter password Password to Open/modify Click the Office Button, select Save As Tools General Options and enter the password to either open and modify or modify only, see figure 53. Figure 50 General Options stare Document To inspect a document to see if it contains personal data or comments, click the Office Button, select Prepare, Inspect Document. Click Inspect on the Document Inspector, see figure 54. Figure 51 Inspect Document Mark as Final A document can be marked as final if it had no further modifications to be made.This option will render the document read only. Users with Word 2007 can remove the feature if necessary. Users with earlier versions of Word, even with the compatibility pack wont even see the file as testify Only. Word Help To access Word serving, click on the pass mark at the right hand top of the window. Type keyboard shortcuts in the box provided and click on Search. See figure 55. Links to a range o f possible solutions will be provided. See figure 55 Figure 52 Help The guide Started Ribbon For additional care on using the Office 2007, download to your own computer the Get Started ribbon (also provided for Excel, PowerPoint).See figure 56. A range of interactive materials, videos, online training and watchword forum is provided. See figure 56. To download the Get Started Ribbon (when you return to your own computer), open a web browser and go to http//office. microsoft. com/en-us/help/HA102146851033. aspx Figure 53 Get Started Ribbon Bibliography TitleAuthor(s)Publisher Goal Directed communicate ManagementE S. Anderson et al. Kogan Page & Coopers & Lybrand, 1987 The Handbook of depict ManagementTrevor L YoungInstitute of Directors, 1999 Introducing Prince The Structured Project Management MethodC. BentleyNCC Blackwell, 1992Project Management 5th EditionDennis LockGower, 1994 Project Management A Managerial admission 4th EditionJ. R. Meredith & S. J. Mantel, Jr. Joh n Wiley and Sons Inc, 2000 Project Management A Systems come near to Planning, Scheduling, and ControllingHarold KerznerJohn Wiley and Sons, Inc, 1998 Project Management ToolsJacques SurveyerSoftware Development Magazine, July 1997 Project Management for the 21st CenturyB. P. Lientz & K. P. 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